DEERTRACK BOWHUNTERS

EXECUTIVE BOARD MEETING

PETER WHITE LIBRARY

March 4, 2009

Meeting was called to order at 7:05 p.m.

BOARD MEMBERS PRESENT: Mark Hirvonen, John Driver, Sue Payant, Mike Koskey, Jay Roy, Louie Krolikowski, Randall Wellings and Travis DePrey

ABSENT: Steve Sanderson and Tim Glover

MINUTES:

John made a motion to dispense with the reading of the January 7, 2009 Board Meeting minutes, second by Louie.  Motion carried unanimously.

TREASURES REPORT:

See attached.  Mike motioned to approve the report, second by Travis.  Motion carried unanimously.

WEBMASTERS REPORT:

- Travis reported that we have $697.94 in the PayPal account. See attached PayPay membership sheet.  At some point we should take some of that money out of the account leaving only $100 or so.  

- Travis passed out copies of Michigan Bowhunters Magazine.

- Discussion re: doing more business/communication online to eliminate postage.

- Think about the 2010-2011 combination

- Travis updated the site to enable new members to type information right on the application form.

We are so fortunate to have professional level webmaster services donated.  Thanks Travis.

OLD BUSINESS:

Annual Meeting

                        - April 15, 2009  Holiday Inn, 7:00 p.m.

                        - Dues Increase.  John reported that dues haven’t increased in 35 years.  John motioned that we increase the dues as follows:

            $15 Students

            $30 Single

            $50 Family

            Second by Louie and motion carried unanimously.

            - Election of Officers.  Sue wishes to be off the board and Eric Booth has shown an interest in being on.  Frank Baily is also interested.   The following members have agreed to stay;  Mark H., John D., Mike K., Louie K., Travis D. and Randall W.  Steve Sanderson?

The board will be seated at the annual meeting and then the positions will be decided upon.  The following people have shown an interest in the following positions:

President – Jay Roy

Vice President – Mike Koskey

Treasurer – Eric Booth

Secretary – Open

Range Captain – Louie Krolikowski

Web Master – Travis DePrey

UPFAA Report/Outdoor Shoot Schedule

            June 20-21, 2009

            June 27-28, 2009

            August 22-23, 2009

Traditional Rendezvous

            August 15-16, 2009

YMCA and Wildcat Archers

            NMU Wildcat Archers program is going well.  They will be shooting outside this summer that will be visible to the public.  This will hopefully peak some interest.

            The city has granted a conditional use permit for a summer outdoor archery camp at the YMCA.

Open House

            There was some discussion about having it the 3^rd week in April.  Snow on the ground might be an issue.  There was also some discussion about holding it when there is some planned activity at the range, such as one of the shoots in June.

Work Bee

            May 2, 2009 @ 9:00 a.m.

Outdoor Leagues

            Randall suggested that we have a regular established time, like Sunday at 9:00 for people to gather who want to shoot in a group.  He said not to have it too structured – sort of like a ‘drop in league’.  He thought that if you just get it started people would come and it would grow and be a fun social event.

NEW BUSINESS:

Donated Memberships – UPW, YU

            Mark reported that 2 memberships were given away at the UP Whitetails banquet and one of them did come back filled out.

            Jay made a motion to donate one Family and one Individual membership to the silent auction and bucket draw for the Trout Unlimited banquet.  Second by Louie and the motion passed unanimously.

Recreation Show March 20-22, 2009

            Mark showed an interest in having a booth at this show.  There was also quite a bit of interest in helping him with it.  The cost to organizations is $100 but, a booth may not be available. Mark made a motion to spend up to $100 if a booth is available.  Second by John and the motion passed unanimously.

Other Business

            Travis announced that he will be away for training for the next four weeks and will not be able to maintain the web site during that time.

- Adjournment 8:10 p.m.

            John made a motion to adjourn, second by Jay.  Motion passed unanimously.

Susan Payant, Secretary

Deartrack Bowhunters, Inc.